Executive Assistant & Office Manager

About LAVA:
LAVA is a distinguished Technology Sales and Consulting organization, dedicated to assisting the world’s largest commercial and enterprise companies in transitioning to next-generation technology services. We specialize in evaluating and implementing innovative technology solutions while streamlining operations and reducing expenses. Our unwavering focus on the “As a Service” and Managed Service Provider (MSP) ecosystems empowers our clients to secure, enable, and accelerate their workforce. We thrive in a dynamic, fast-paced environment and prioritize a family-first culture.

Position Summary:

As the Executive Assistant & Office Manager, you will play a pivotal role in supporting our executive team and overseeing the daily operations of our Purcellville, VA office. This position demands a proven track record of delivering prompt and precise assistance with unwavering confidentiality and discretion. The successful candidate will be based in our Purcellville, VA office and work from Monday to Friday.

Essential Duties and Responsibilities:

  • Efficiently manage administrative tasks, provide leadership support, and oversee project management for the CEO and CRO.
  • Display grace, tact, and diplomacy when interacting with internal team members and external executives.
  • Take charge of corporate and personal calendars, travel schedules for the CEO & CRO, and maintain office supplies and organization.
  • Offer light bookkeeping and accounting support.
  • Handle travel arrangements, reservations, and other executive calendar-related responsibilities.
  • Prepare correspondence, corporate documents, spreadsheets, presentations, and reports as required.
  • Coordinate cross-functional initiatives, projects, and company events, both virtual and in person.
  • Provide diligent monitoring and follow-up on ongoing action items.
  • Exercise discretion and tact when handling confidential information.
  • Present a professional, approachable, and supportive demeanor.
  • Fulfill additional duties as necessary.

Education and Experience:

  • Minimum of 5+ years of experience in a similar role, supporting executive leaders and/or office management.


Technical Skills:

  • Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
  • Familiarity with cloud-based sharing and storage systems.
  • Willingness to learn new software applications.
  • Knowledge of online Quickbooks.
  • Awareness of online meeting technology and software.


General Skills:

  • Demonstrates alertness, curiosity, responsiveness, and resourcefulness.
  • Capable of managing multiple requests, prioritizing tasks, and responding promptly and efficiently.
  • Possesses the ability to cultivate strong relationships with colleagues.
  • Self-reliant and proactive, able to work with minimal direction in a fast-paced environment with shifting priorities and tight deadlines.
  • Strong communication skills, both written and verbal, including the ability to interact effectively with individuals and groups.
  • Independent thinker with exceptional organizational skills, unwavering follow-up, and an acute attention to detail.
  • Excellent time management skills, consistently delivering high-quality work within set deadlines.
  • Operates with integrity, professionalism, and discretion.
  • Capable of building and maintaining robust working relationships, actively seeking opportunities to influence, build trust, and gain alignment with peers, functional leaders, and external partners to achieve objectives.
  • Strong analytical, critical thinking, mathematical, planning, and problem-solving capabilities.
  • Proficiency in the Microsoft Office Suite and the capacity to swiftly adapt to the organization’s software and systems.


Additional Benefits:

  • Medical
  • Dental
  • Vision
  • Life and Disability Insurance
  • 401k with Company Match
  • And more…


We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.

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